Financial Aid Consumer Information Q&A
Tulsa Tech offers the following federal (TitleIV) and state need-based aid to those who complete the Free Application for Federal Student Aid (FAFSA) and qualify:
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- Oklahoma Tuition Aid Grant (OTAG); complete the FAFSA as early as possible after October 1 for priority consideration
- Oklahoma's Promise
Tulsa Tech does NOT participate in the Federal Direct Loan program. Students will not be able to receive federal subsidized, unsubsidized, PLUS or Perkins loans for attendance at Tulsa Tech.
Who is Eligible?
You must meet the following requirements:
- Be enrolled as a regular student in an eligible program
- Meet one of the following academic criteria:
- Have a high school diploma or its recognized equivalent (e.g., HiSEt or GED)
- Be home-schooled, as required by state law
- Be a United States citizen or eligible non-citizen
- Have a valid Social Security Number with the Social Security Administration, if required
- Have not obtained an undergraduate degree
- Not exceeded 600% of the Lifetime Eligibility Used for Pell Grant.
- Not be in default on a Title IV loan or, if in default, have made satisfactory repayment arrangements
- Not be liable for an overpayment of a Title IV grant or Federal Perkins Loan or, if liable, have made satisfactory repayment arrangements
- Must be in compliance with SAP requirements
How Do I Apply?
Fill out your FAFSA on the internet at www.fafsa.gov. The federal financial aid award year starts July 1 and runs through June 30. You may file your FAFSA online starting October 1 for the upcoming award year. Include Tulsa Tech’s school code on your FAFSA: 012572.
Tulsa Tech has representatives available to assist students in completing the FAFSA online. Please contact the financial assistance office at (918) 828-5280 for more information.
Tulsa Tech does not participate in the federal student loan program but does have many scholarship opportunities. To maximize the financial aid you may be eligible for, we suggest you complete Tulsa Tech’s online scholarship application.
How Do I Find Out if I Am Eligible?
After your FAFSA is submitted online, you will receive an email response from the Department of Education informing you of the status of your application. If you entered Tulsa Tech's school code, 012572, the school will also receive a copy of the report.
The Verification Process
If you are chosen for verification by the Department of Education and you are eligible for a Pell Grant, you will receive an email from Tulsa Tech’s financial assistance office requesting the documents that must be verified. You must submit the requested documents within 30 days of the date on the email or Tulsa Tech has the right to forfeit Federal Financial Aid awards for the year.
Tulsa Tech verifies 100% of the applicants selected by the Department of Education’s Central Processing System (CPS) eligible for a Pell Grant, FSEOG, and OTAG. Tulsa Tech may also require verification documents from students not selected by CPS if there is a reason to believe the student has falsified information on their FAFSA.
Students chosen for verification may be required to submit an Institutional Verification Worksheet. Additional requested documentation may include: a signed copy of federal tax transcript, proof of citizenship, a letter from the Selective Service, and/or additional information that may be required to resolve conflicting information.
After the verification process has been completed, your eligibility will be re-evaluated. If you are not eligible for a Pell Grant you will receive an email from Tulsa Tech’s financial assistance with additional information.
Overpayments and Referrals
Referral of Overpayments: If the verification process reveals an overpayment has occurred, Tulsa Tech will make every effort to collect the overpayment. If Tulsa Tech is not able to collect Federal Pell Grant overpayments (which were not the result of an Institutional error); Tulsa Tech will refer the overpayment case to the Department of Education for collection. If a case is referred to the Department of Education, the student will be ineligible to receive federal student aid funds at any school until the overpayment is resolved.
Referral of Fraud Cases: If Tulsa Tech suspects an applicant, employee, or other individual has misreported information and/or altered documentation to fraudulently obtain federal funds, Tulsa Tech will report the suspected activities to the Department of Education’s Office of the Inspector General (OIG).
How is Federal Student Aid Need Determined?
Tulsa Tech uses the Federal Needs Analysis Methodology to determine the Expected Family Contribution (EFC), as well as the student’s Cost of Attendance (COA).
The COA is the total amount it will cost to attend Tulsa Tech. The COA includes tuition, fees, books and supplies, as well as, an allowance for room and board, transportation, personal and miscellaneous expenses.
The EFC is the amount that indicates how much of a student’s family financial resources should be available to help pay for school. It is determined by the Department of Education based on the information you submitted on your FAFSA. The EFC can include a parental contribution, for dependent students, and a student contribution and spouse if applicable, for an independent student.
If an agency will be paying your tuition, fees, etc., it is your responsibility to notify the financial assistance office of any awards you will be receiving.
How is Federal Student Aid Need Determined? | Professional Judgment
Professional Judgment is a discretionary decision or professional opinion reached on the basis of the experience of the financial aid administer. The professional judgment decisions at Tulsa Tech will be made on an individual basis to determine eligibility for Federal Pell Grant only.
Professional judgment may be requested for death or disability of student/spouse/parent, involuntary loss of employment, or other special circumstances that may have led to changes in income. A Request for Professional Judgment form must be submitted to the financial assistance office, along with supporting documentation.
This process may take several weeks to complete. You will be notified if the request has been denied. If the request is approved, you will receive an award offer indicating the amount of Pell Grant you are eligible for.
Professional Judgment to override a dependent student’s status will be made on an individual basis.
How is Federal Student Aid Need Determined? | The Awarding Process
Federal Pell Grant
Once you have met all requirements for federal aid, the financial assistance office will mail you an award offer, an explanation of disbursements, and a Pell Grant Authorization form.
Your Pell Grant eligibility is based on the following:
- Expected Family Contribution and full-time entitlement amount from the Federal Pell Grant schedule
- Federal Pell Grant cost of attendance
- Program you are enrolled in
- Number of hours enrolled for the school year
- The academic year definition for calculating Federal Financial Aid eligibility is 900 hours and 26 weeks.
- All programs that are 900 hours would have two payment periods of 450 hours and 13 weeks.
- For programs less than 900 hours, the payment periods are one half of the total hours and weeks of the program.
Charging Books and Supplies
Tulsa Tech students who have been awarded a Pell Grant will have the option of using Pell Grant funds to purchase books and supplies at the Tulsa Tech bookstore within the first ten days of their start date. If your Pell Grant is more than your student account charges, and you do not have another scholarship or sponsorship covering your books and supplies, you need to inform the bookstore attendant that you would like to use your Pell Grant to purchase your books and supplies. It is your responsibility to inform the bookstore attendant; by not doing so you will be considered to have opted-out of the process.
Federal Supplemental Education Opportunity Grant (FSEOG)
Tulsa Tech has a limited amount of FSEOG funds. FSEOG will be awarded to students as follows:
- Must be receiving a Federal Pell Grant
- Have a zero EFC
- Priority consideration will be based on the original FAFSA processing date
- Priority consideration will be given to students not eligible for institutional scholarships, outside scholarships or other types of financial aid resources
- Qualifying students will be awarded up to $600.00 per year ($300.00 for each payment period)
- Funds not awarded and disbursed during the first half of the academic year will be reserved to be awarded in the second half of the academic year.
If Tulsa Tech has remaining FSEOG funds to award after disbursements have been made to eligible students meeting the requirements above, awards may be made to students based on next lowest EFC.
Oklahoma Tuition Aid Grant (OTAG)
Every fall and spring, the Oklahoma State Regents for Higher Education will send Tulsa Tech a list of students that are eligible for Oklahoma Tuition Aid Grant (OTAG) funds. You must be a legal resident of Oklahoma as determined by the current Policy on Resident Status of Enrolled Students in the Oklahoma State System of Higher Education. OTAG funds are limited, so you need to complete your FAFSA as early as possible, after October 1 for the upcoming award year. OTAG funds are awarded to the neediest students first, based on the EFC from your FAFSA.
If you have met the requirements for a Federal Pell Grant, your OTAG funds will be requested from the Oklahoma State Regents office. Once the funds have been received an award offer will be mailed to you indicating your OTAG award.
How Will Funds Be Disbursed?
Federal Pell Grant Funds
Federal Pell Grant funds will be applied directly to your student account for the current school year. The Explanation of Disbursements form, which you will receive with your award offer, lists the estimated date(s) of your disbursement or disbursements for each corresponding payment period. All charges, including tuition, books, etc., for the current payment period must be paid in full before any refund will be issued to you. If there is a credit balance after the funds have been applied, you will receive a refund check at your campus.
Please keep in mind that in order to be eligible for your Pell Grant disbursements, you must successfully complete all the clock hours and curriculum associated with the hours in each corresponding payment period. These requirements are described in the ‘What is Satisfactory Academic Progress?’ section of this document.
Federal Supplemental Educational Opportunity Grant (FSEOG)
FSEOG will be divided into two disbursements. The first disbursement will be applied to your student account after you have been awarded FSEOG, which is usually at least 30 days after the first day of class. The second disbursement will be applied to your student account once you have successfully completed the hours in the first payment period by meeting the requirements described in the ‘What is Satisfactory Academic Progress?’ section of this document. These funds will be applied to the tuition, fees, books, etc., for the current school year.
Tulsa Tech will send you an award offer notifying you when your FSEOG funds will be applied to your student account. If the funds create a credit balance, a refund check will be issued to you at your campus.
Oklahoma Tuition Aid Grant (OTAG)
Tulsa Tech will mail you an award offer notifying you when your OTAG funds have been received from the Oklahoma State Regents office. These funds will be applied to the tuition, fees, books, etc., for the current school year. If the funds create a credit balance, a refund check will be issued to you at your campus on the date provided in the award letter.
What is Satisfactory Academic Progress?
For Title IV Federal Financial Aid, Satisfactory Academic Progress (SAP) means that the student is proceeding in a positive manner toward fulfilling certificate requirements in a normal length of time. All students are considered to be making SAP when initially starting an educational program. After the first disbursement, SAP means that the student is meeting the quantitative (pace) and qualitative (grade) requirements for the program of study. Both of these standards are cumulative. These standards are reviewed at the end of each payment period.
Grades Students are considered to be making SAP if they maintain a 2.0 grade point average (GPA) or better, or a C or better in the program. SAP may be defined differently in programs or courses for which special grading scales exist to meet state or national certifications or other special requirements. Requirements are defined in the applicable program handbook and/or course syllabi. Students will be expected to complete all hours of the program and must maintain 90% attendance. This includes but is not limited to attendance for in person learning, work based learning and off-site learning opportunities.
Pace of Progress Students are encouraged to complete the hours in the program within the time projected. However, students may take up to 150% of the programs published time frame. They must progress at a minimum pace of 67% to complete within 150% of the maximum timeframe. However, they may only receive Title IV financial aid for 100% of hours for which the program is accredited.
Example: A 900-hour program would have two payment periods of 450 hours each, the student must complete 301.5 hours of course work in the payment period in order to be progressing in a positive manner (450x67%=301.5).
Students must complete 100% of all course work and attended at least 90% of their scheduled hours within the payment period to be eligible for a disbursement.
If grade, attendance and pace of progress measures have not been met, the student will be placed on a Financial Aid Warning Status and will be notified in writing that future disbursements will be withheld because the student is not making SAP. The student will be given sixty days, from the date of the letter, or the end of the program (whichever comes first) to re-establish eligibility. If the student re-establishes eligibility within the time frame given in the Financial Aid Warning Status letter, the financial aid disbursement will be reinstated and the student will be eligible for the next disbursement.
If the student has not re-established eligibility within the time frame given in the Financial Aid Warning Status letter, financial aid will be terminated. The student will then be mailed a Letter of Termination, explaining why they failed to meet the requirements along with information on how the financial aid can be reinstated.
How is My Financial Aid Reinstated?
If your financial aid has been terminated you are responsible for any remaining tuition and fee charges. You may ask for your aid to be reinstated after you have earned a grade of “C” or better once you have completed the number of hours in the payment period for which your aid was terminated. You must notify the financial assistance office in writing once you have met these requirements.
What Happens If I Withdraw?
The law specifies how Tulsa Tech must determine the amount of Title IV program assistance that you earn if you withdraw from school. The Title IV programs that are covered by this law at Tulsa Tech are: Federal Pell Grants and Federal Supplemental Educational Opportunity Grants (FSEOGs).
When you withdraw during your payment period, the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. If you received (or Tulsa Tech received on your behalf)less assistance than the amount that you earned, you may be able to receive those additional funds.
If you received more assistance than you earned, the excess funds must be returned by the school and/or you. The amount of assistance that you have earned is determined on a pro rata basis. For example, if you could have completed 30% of your payment period, you earn 30% of the assistance you were originally scheduled to receive. Once you could have completed more than 60% of the payment period, you earn all the assistance that you were scheduled to receive for that period.
What Other Kinds of Aid are Available?
Tulsa Tech offers several institutional scholarships, as well as opportunities for funding from outside agencies. For information on these funding options and how to apply, please contact the financial assistance office.
- CTSO Scholarship
- Oklahoma National Guard Waiver
- Accelerating Independence Scholarship
- Tulsa Works Scholarship
- Pathways Scholarship
- Financial Needs Scholarship
- Partner School Scholarship
- Superintendent Scholarship
- Gene Haas Scholarship
- Margaret Hudson Scholarship
- Oklahoma Promise
- Tulsa Tech Education Foundation Scholarship
- Veterans Educational Benefits
- Workforce Investment Act
- Vocational Rehabilitation
- Tribal Benefits
Who Do I Contact if I Have Questions About Consumer Information?
Contact the financial assistance office if you have any questions about information in this document or other consumer information posted on the Tulsa Tech website. If you have any additional questions, please contact:
Financial Assistance Office
PO Box 477200
Tulsa, OK 74147.7200